E-mail. If you're like me, this word evokes his nemesis, spam. How I hate spam! But it is increasingly difficult to determine where the line between spam and email is helpful. So powerful in this short article we take, as an e-mail, brilliant results, and to write seven writing techniques, you can immediately use the response you get from the public to improve.
The key to writing effective e-mail is knowing what you're saying and say thatthe shortest path, clear and effective.
If you put it like that, it seems easy, is not it! But it is credited with the writing of Mark Twain in a letter: "I apologize for the length of this letter. I had time to make it shorter."
This is the first key brilliant e-mail writing is concise. Consider some simple techniques you can use to do so.
A theme by email
Often we start our communication aimless walk from aSubject to another, until suddenly we have a ginormous, wall of words that read only the most daring would have created trouble scanning, much less. So the first key is to just write e-mail to break subjects.
What does this mean? Means hold every email you send to a single topic. Do not confuse a number of projects and discussions, and ongoing events in the same e-mail. Make the subject of the email the only reason your e-mail.
This also makes it easiercategorize e-mail from a person or a project in e-mail folders. What a mess to a email agreement with seven different projects. Where to put it? The recipient will be happy when you start this practice.
"But I have to write so much!"
Then loss of communication in various short email each with its own theme.
Use Bullet Points
Make your points clear and clean with the balls, so that anyone can take your paper analyzes the main contentquickly.
See how easy it is to read your opinion on these key points?
Will help you organize your thoughts more easily
It will go a long way in your communication more efficient.
Only 2-3 points for e-mail
Do not use more than 2-3 points for E-Mail
The use of bullet or number, as described above!
This makes it very easy to process quickly the receiver to the communication
"But I need to write more!"
Then you needa meeting with the person, or you need to seriously reconsider why you via email. Remember, tic tac tic tac. Nobody wants to read a long e-mail! Let me say that again: no one wants to read a long e-mail! Tattoo on his arm and refer to often when you have diarrhea of the alphabet.
Shorter paragraphs review
Write short paragraphs, each with a topic sentence.
"Huh?"
This means that each paragraph should have a basic idea that you clearlyusually in September 1 If you have another idea creeping, or find a number for more than 3-4 sentences, consider a new one. It 's easy: just click "Sign!" The recipient will thank you, as it makes it much easier to understand what you are trying to say. (Note: this paragraph four sentences long (over this), and only your reaction to this note read a lot of text at a time ... Would you really want a more of these? Remember Tick Tick Tocktock).
Use the spelling / grammar
In today's world, there is simply no excuse for sending e-mails with misspelled words and grammatical errors. Your email address is your outlet, if you want your ambassador who is and your desire / need. You do not want your receiver to you to judge from such a simple question shortly. But they will! To take the extra 30 seconds and the spelling / grammar check your mail program.
If you use Outlook, you can alsoCheck spelling automatically done for you before sending e-mail! Just in the Help system for the creation of this useful feature little forward.
Read 7 powerful techniques you can use to immediately increase the effectiveness of your e-mail ...
7 ways to get powerful results from your e-mail
Besides the use of powerful techniques of writing that have only in common with you, I urge you to consider using the following additional ideas really like your e-mailsuccessful as can be.
Always specify why you via e-mail forward
"Hello John, I write because I find its readiness for a project that I want to enjoy." - Simple, powerful, comfortable, efficient.
"Johhn Hello, how are you? E 'Mike, by TI. Have you got the game last night? However, Susan was seen in the hall yesterday and she said something about how you might be interested in a project we do. .." - is not much to Wade?I say again, beats, beats. Most people are at the beginning of the e-mail and see if they can not find what you want to scan immediately, they can stop reading.
WIIFM
There is a radio drama in the minds of everyone, and if you can not do that, you will miss Possibly one of the Most important ways to communicate ever. The radio station "WIIFM is," and plays "What's In It For Me" 24 / 7
This means that you should specify what legal standard for the recipientremoved. You can do it with the first technique that always points to know why to combine e-mail up-front. Our example becomes:
"Hello John, I write because I wanted to know if you were in a government project that $ 97 for each hour of interest, and lets you use your own equipment and produce their own movies at your discretion. I know it was a dream for some of your time, and you were the first names come to mind when I came to the project ... "
Note that IDovetail why I use the receiver that I want in writing. You can not be a stronger statement that!
create catchy theme
This may seem silly at first, if not ridiculous, but I will start to challenge you to come up with the catchiest, most interesting titles for your email. Why? Return to the previous point, WIIFM. Consider the title that will break your e-mail or if someone reads it. It 's the "advertising" for your e-mail, and must. Sparkle
This takes a moment to think of something interesting, exciting, and in conjunction with the other person's interests and needs. For example:
"I talk to you"
As it hits like a title? For me, almost frightening. What I have in a back room for crimes against humanity? It says it is not necessary to issue the same, only the sender. Proving once again the interests of the receivers' and you get:
"Want a promotion? I need a moment"
Nowwhen I would get my attention from my head! Or even a stranger, for that matter. Certainly not good news may be exciting to tell, but the truth, even normal communication can Have a hot, interesting on their board.
Of course, no need of simple requests for meetings and other routine things such treatment, but when you need a way to use e-mail is an additional benefit, this technique! And why not? Spammers do it all the time to read their e-mail. One can only begin to rememberthe title you are interested in spam, and why, and then start with the letter that the technique spammers for your next big e-mail.
Make a clear request
One of the key principles of communication is always what you want from another person and meeting their needs. But you can do when you send a question. Too often avoid directly come to our request. But this is the only reason at all to communicate with anyone, really.
Topit. All your communications, in essence, a demand on the heart. You write because you know someone who would do anything for you, talk to meet you, go away from you, you are involved with a project, etc. These all have easy access to their core competencies.
An e-mail to someone or thank offering sought approval to heart: they call the other person to accept your thanks, and maybe even answer back.
Then slowly, I think, your e-mail, in the sense of "whatQuestion, I'm that person, and your e-mail is much more effective and easier to read. And the side effect was probably start more than what you really want! Well, as it is!
Keep out of negative feelings
I can not overstate this point! No matter how small or innocent remark may seem, if anything derogatory or inflammatory about it, forget it! What can be fun, it might trigger some problems in emotional depth that the other person.Seriously. Let negativity or off-color comments from each e-mail.
There are some good reasons for doing so.
First of all, legally speaking, if you wrote a negative e-mail to someone, you might be in trouble for harassment or worse, depending on what you've written, of course. Remember, we are now may be a time where everything is controlled, or at least monitored. If you do not want the IT department to intercept an e-mail or other employees or even get hold of the headsomething negative.
Secondly, do not get the desired result of negative e-mail. I do not care how light or you're right, if you want a problem with the other person that I 100% guarantee, you can only worsen the situation by "giving them a piece of mind." Not only gives you peace of mind, but usually regret sending once sent him.
Thirdly, even if your questions are not a threat to manage the state, can hear the other person "otherwise. Think interpreted an e-mail script as dramatic actors. It will be the actor (the recipient) you get the script to know the meaning? Will be able to interpret them correctly on stage in their heads? If things go wrong, it could be bad news for you!
Therefore, it is a problem with someone, and be sure to email them about the only thing you should write like you talk to them or meet them in person. Although "beganthem. "No buts! Just do it!
Respond within 24 hours
Nobody likes to wait! If there is an urgent email or more importantly, make sure top. In fact, make a habit of responding to all emails within 24 hours or less (or less, as the operating phrase here!)
Keeping track of e-mail
The last piece of the puzzle is to maintain communication and email selected and organized so that you can easily find. Too many mailboxes are a mess! You can startwith the same folder to make your contacts and projects, and then archiving e-mail in the folder when you receive them.
A good way to do this if you use Microsoft Outlook to use the rules of functionality. We will discuss this important instrument in the near How-To, but in the meantime, use the Help system to find out. It's all incoming e-mails automatically to the correct folder for you just filed is received.
The possibility of a finger (or mouse and share!) Theexactly the correct e-mail is incredibly useful, and e-mail folder is a long way to help you go to a handle of your communications with others. Ultimately this will allow more of what you want and can react quickly to the needs of others.
Completion
I have some tips to make your e-mail in bundles of energy that you get the desired results presented. We discussed:
A theme by email
Use Bullet Points
Only 2-3 pointsE-mail
Shorter paragraphs review
Use the spelling / grammar
We examined the seven powerful opportunities, results from e-mail messages, including:
Was because Emailing Up Front
WIIFM
create catchy theme
Make a clear request
Keep negative emotions!
Respond within 24 hours
Keeping track of e-mail
Although the use of these techniques may feel foreign at first you, I urge you to give them an honest test. Get started now with them, and I guarantee you will start toobtain performance results from its e-mail communication with others. To your success!
Until next time, we solve our problems, little by little.
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